Event Planning & Coordination
Debwe provides comprehensive event planning and coordination for gatherings of all sizes; from small meetings and focused sessions to multi-day conferences with hundreds of participants.
We can manage the entire project from concept to completion or provide support for specific parts of an event. Our role is to keep the many moving pieces organized so clients can focus on the purpose of the gathering.
Planning & Coordination Services
Every event has different requirements. Depending on the project, our support can include:
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Event design: objectives, budgets, agendas, programs, and schedules
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Venues and logistics: venue research, catering, accommodations, travel, vendors, and on-site support
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Participants: registration, communications, materials, and participant support
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Speakers and programming: guest speakers, panels, moderators, and expert sessions
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Elders and Knowledge Keepers: identifying local contacts and supporting cultural protocols and ceremonial requirements
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Event follow-up: participant feedback, evaluation, and post-event activities
Meetings & Small Gatherings
Good planning matters whether eight people are gathering around a table or hundreds are attending a conference.
We coordinate meetings, working sessions, expert panels, small gatherings, and other focused events. Support can range from arranging the practical details to developing the agenda, coordinating participants, and managing the meeting from planning through completion.
Retreats & Gatherings
We plan organizational retreats and gatherings where clients need space away from regular operations to focus on their people, priorities, or work.
Debwe can coordinate the location, accommodations, travel, meals, agenda, participants, cultural components, and other logistics required for the gathering. Where needed, event planning can be combined with our facilitation and strategic planning services.
Culture and Protocol
Are Part of the Design
Cultural protocols should not be something added to an agenda after everything else has been planned. When they are important to a gathering, they should help shape the design from the beginning.
We consider ceremony, Elders and Knowledge Keepers, local customs, and other cultural protocols as part of the planning process. When the work takes us beyond our own cultural knowledge, we seek local guidance rather than assume that one community's traditions or practices apply to another.